How to Schedule an Email in Outlook 

In today’s fast-paced work environment, being able to schedule an email to be sent at a later time or date can be a lifesaver. It allows you to compose messages in advance and automatically send them when it’s most convenient for you or your recipients. Microsoft Outlook, one of the most popular email clients, offers this handy feature across different platforms. In this article, we’ll walk you through the steps to schedule an email in Outlook on different platforms: Windows, Mac, and the web.

Schedule an Email in Outlook from the Web (Outlook.com)

If you are a web user of Outlook, you will want to know how to schedule an email on the web. Scheduling an email online is as simple as on any other platform. Only a few steps are a bit different. Here’s how to schedule an email on Outlook.com.

1. Head to your browser, sign in to Outlook on the web and click “New message” or reply to an existing email.
2. Compose your email, including the recipient and subject line, as usual.
3. Schedule the email by clicking the arrow next to the “Send” button.
4. Select “Send later” from the dropdown menu.
5. Choose one of the suggested date and time options or select “Custom time” to set your own.
6. Once you’ve selected the desired date and time, click “Send.”
7. If you plan to cancel a scheduled email or you want to double-check, head to your Drafts folder, where it will be saved until the designated “send time.”

Schedule an Email in Outlook on Windows

Scheduling an Outlook email on Windows is a straightforward process that takes only a few clicks. Here’s a simple way to schedule an email in Outlook, so you can stay on top of your inbox without even having to be there.

1. Open Outlook and click “New email” or “Reply” to an existing message.
2. Compose your email, including the recipient and subject line.
3. Click on the “Options” tab in the message box.
4. Select “Delay delivery” to access the scheduling options.
5. In the “Properties” box that appears, scroll down to “Delivery options” and check “Do not deliver before.”
6. Choose the date and time you want the email sent and click “Close.”
7. Click “Send” to schedule the email for sending later.
8. If you plan to cancel a scheduled email or you want to double-check, head to your Outbox folder.

Schedule an Email in Outlook on Mac

If you are looking for a way to schedule an Outlook email on your Mac, follow these steps:

1. Open Outlook on your Mac and select “New email” or “New message,” or reply to an existing message.
2. Compose your email, including the recipient and subject line.
3. Once you’re prepared to set a time for sending the email, locate the arrow towards the right side of the “Send” option at the top of your display.
4. From there, opt for the “Send later” option, which will present a calendar where you can select the specific date and time when you wish the email to be sent.
5. Once you’ve selected the desired date and time, click “Send” to schedule the email to be sent automatically.
6. If you plan to cancel a scheduled email or you want to double-check, head to your Drafts folder, where it will be saved until the designated “send time.”

Frequently Asked Questions

Can I schedule an email in Outlook on different platforms?

Yes, you can schedule an email in Outlook on different platforms, including Windows, Mac, and the web version of Outlook.

Is there a limit to the number of emails you can schedule in Outlook?

There is no limit to the number of emails you can schedule in Outlook. Still, it is recommended to avoid scheduling too many emails at once to prevent overwhelming your recipients.

Can I edit a scheduled email before it is sent?

You can edit a scheduled email before it is sent by going to your Drafts folder and making the necessary changes.

Can I schedule an email to be sent to multiple recipients at different times?

You cannot schedule an email to be delivered to several recipients at various times. At the predetermined time, the email will be delivered to every recipient.

Can I schedule an email to send when I’m not online?

No, scheduling an email in Outlook requires an internet connection. If the scheduled time comes and you are not online, the email will be sent when you next log on to the internet.

Final Words

Scheduling an email in Outlook is a simple process that can save you time and help you stay organized. Whether you’re using Windows, Mac, or the web version of Outlook, the steps to schedule an email are similar. So, the next time you have an important email to send, consider scheduling it for a later date and time. If you have any further queries, leave them in the comments section below. We will try to help you out.