6 HR Tools and Techniques Every Company Needs

Over the past decade, human resource management has evolved from a simple backend administrative role to a more complex, strategic one.

On the outside, it seems like the easiest job in the corporate world but in reality, not many departments juggle as many duties and information as human resources. 

As a company trying to maximize productivity and efficiency, trying to perform these HR duties manually can be a counter-productive strategy. Fortunately, there are several technological tools you can utilize for a happier, more productive workforce. 

Whether you’re looking for a simple PDF editor app or productivity tools for managers, this guide will show you all the HR tools and techniques you never knew you needed until now. Here they are:

SWOT Analysis 

An HR SWOT analysis is more than just a trendy term that modern corporate organizations throw around in a bid to sound more efficient. The major aim of a SWOT analysis is to minimize risks and take advantage of possible opportunities for success. This handy technique helps you figure out how to use your resources to achieve the company’s short-term and long-term HR goals. If you’ve never conducted a SWOT analysis before, now is the right time to do so. But how do you get started? 

Conducting an HR SWOT analysis is very much like conducting any other type of analysis. You’ll need to take on a hands-on approach and analyze both the external and internal factors that impact your company. 

  • Strengths 

When assessing your HR’s strengths, you’ll need to assess the positive qualities the department currently offers.

For instance, you might want to consider how well your recruitment strategy matches the company’s brand persona. You might also want to determine if your organization belongs to the section of companies using business analytics efficiently.

  • Weaknesses 

In addition to strengths, your HR SWOT analysis should also evaluate the company’s weaknesses using specific parameters such as budget constraints, brand reputation, and onboarding resources.

  • Opportunities 

To thoroughly evaluate your opportunities, it’s important to look both within and outside the HR department. Consider any new technology available, such as company communication tools, that can be utilized to maximize efficiency within the department. You should also factor in the possibility of workforce growth and higher wages due to company growth. 

  • Threats

Every company faces both internal and external threats. Although conducting a SWOT analysis won’t necessarily ward off these threats, it will undoubtedly help you create action plans and be prepared for unforeseen circumstances. 

When assessing or evaluating your threats, you should consider stricter employment laws or threats from your competitors. 


The corporate world is a fast-evolving one, with new trends and practices popping up every business hour. It has become even more important for HR professionals and organizations to harness the power of networking. 

On the surface, networking means going to professional events and making essential connections. However, this concept is more than just standing around with flutes of champagne and making small talk with other professionals.

Instead, it’s a critical skill that involves interacting and creating strong professional relationships that will benefit your company in the long run. 

For instance, you can stay on top of new trends and figure out the best small business tools or task management tools by connecting with experts and like minds. It’s important to note that networking doesn’t necessarily have to be only external; internal networking is essential too. Internal networking involves reaching out and connecting with employees and coworkers within the organization. This strategy can help to promote job satisfaction among employees, thereby improving productivity in the long run. 

Talent Management Systems 


In today’s world, it’s extremely difficult — if not impossible — to run an organization efficiently without a talent management system. A talent management system is an integral part of the business process management model covering the full scope of recruiting, onboarding, orientation, and compensation. With a talent management system or business collaboration app in place, companies can hire more qualified candidates seamlessly and cut down the time spent on recruitment by half. It also helps organizations retain their top talents instead of putting out job ads every other month. However, choosing the right talent management system requires a lot of critical thinking. You don’t want to rush into selecting a faulty system that will disrupt the workflow. Choose a system that suits your audience’s specific needs and demo it before making that final decision. 

Recruiting Software 

Gone are the days when you had to sit at a desk for hours, manually sifting through hundreds of resumes and cover letters. Today, the recruitment process is considerably more straightforward, and it’s all thanks to the superhero of the corporate world: recruiting software. Recruiting software helps managers optimize and automate all aspects of the hiring process, from screening CVs and cover letters to sending out offer emails to successful candidates. This way, you can spend less time on irrelevant candidates and focus on potential talents. 

Performance Solutions 

If you’re trying to boost productivity in any workplace, you’ll need to carry out regular performance appraisals. This is where performance solutions come in. There are tons of performance management tools that any organization can utilize to get better output from employees. You could get a time tool or time management app to help employees get more done in less time, for starters. You could also get an app like Trakstar to carry out comprehensive performance appraisals and reviews. 

PDF Tools 

More often than not, you’ll have to open or edit a PDF document for official purposes. However, trying to edit a PDF isn’t so easy because they weren’t made to be edited in the first place. This is why you need an online PDF editor. An online PDF editor makes it easier for you to make changes to PDF documents without destroying the entire file. This way, you can carry out work correspondence with no hassle. However, since there are several PDF tools out there, it can be challenging to make the right choice. If you’re looking for the best PDF editor, we recommend using LuminPDF since it has advanced editing features. 

Final Thoughts 

Trying to perform HR processes manually can be a long, grueling process. However, with the right business tool and technique, you can maximize productivity and get more tasks done in less time. These tools and techniques outlined above will be highly beneficial to any organization in today’s world.

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